Careers - Office Manager

Join the Team Shaping the Future of Modular Wall Systems

Office Manager
Location: Midland, MI | On-site | Full-Time

Help Us Build Smarter, Faster, and More Sustainably

Position Summary

We are seeking a highly organized and proactive Office Manager to assist the CEO and support the SwiftWall team. This role is essential to create and maintain a smooth, efficient, and well-supplied work environment. The Office Manager will proactively provide office leadership and support serving meeting office needs, creating company culture, conducting day-to-day operations and coordinating the SwiftWall team.

Job Purpose

SwiftWall is an innovator in the temporary wall and barrier market serving customers across North America. This position is awesome for an early to mid-career candidate who wants to do something great and who is anxious to learn and gain experience in a very dynamic growth company. A passion to learn and help others to succeed is valued as much as knowledge and experience in this role. Fundamental admin skills are essential, and the SwiftWall team will provide job specific training. The Office Manager will work closely with the CEO and the leadership team to provide seamless communications, organize the workplace, administer the human resource function, support sales, coordinate information technology, manage assigned projects, and taking the initiative to improve team effectiveness.

Culture

SwiftWall is a company of Paneleers who innovate, think, create, collaborate, work hard, play hard and have fun. We succeed together and we learn together. We thrive in ambiguity and learn from our mistakes. Each person is an essential creator of the culture we are building. We are flexible and agile; we readily change directions for business and team success.

Duties and Responsibilities

Assist the CEO in all aspects of SwiftWall operations.
Provide general administrative support to executives and all departments as needed.
Provide a communication bridge between the SwiftWall team and the world by managing the phone system, serving customers, and solving problems.
Support the sales team including communications, scheduling, meetings.
Assist with travel, support events, memos, data collection, data entry, and reporting.
Assist in coordination of hiring, onboarding, orientation, documents, training, and benefits.
Assist with accounts payable and accounts receivable.
Become an expert in Excel, PowerPoint, Outlook, Word, Teams, Dropbox, OneDrive and adopted office tools.
Manage the workplace, including greeting and assisting walk-in visitors/deliveries, coordination of custodial/cleaning needs, buying supplies, ordering and inventory control of office, mail collection and distribution, team calendar management, policy and procedure coordination.
Stock snacks, drinks and food areas, coordinate meals and events.
Coordinate our IT experts to manage the network, including coordinating program access and security, troubleshooting network reliability, improving IT performance, arranging and providing training, monitor and maintaining computer/internet/network systems.
Support key meetings by participating and communicating outcomes with effective minutes and action plans, Organize and coordinate internal company events, team outings, and celebrations.
Manage event logistics including scheduling, vendor outreach, setup, and follow-up communications.

Qualifications

Proven ability to multitask and manage shifting priorities in a fast-paced environment.
Flexibility and a proactive mindset when it comes to supporting a wide range of office tasks.
Strong communication and interpersonal skills.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general tech savviness.
Familiarity with online ordering systems (e.g., Amazon) and office management tools is a plus.
Previous experience in an administrative, executive assistant, or office manager role preferred.

Why this Role Matters

As the Office Manager, you’ll be the glue that keeps our office running smoothly. You’ll play a key role in supporting both leadership and staff while helping to foster a positive and efficient workplace culture.

Required Skills and Capabilities

Early to mid-career candidate (3-10 years but all are encouraged to apply):

Highly capable, enjoys coming to work each day, dependable, gets the job done
Great people skills including communications and professionalism.
Focused and service oriented, efficient, reliable, prompt, timely.
Expert in Microsoft Office – Word, Excel, PowerPoint, Outlook.
Fast learner in online systems – Dropbox, OneDrive, file systems.
Self-starter, passion to learn, doesn’t know everything, seeks input from team.
Self-directed to serve the team with a strong drive for results.
Desire to create and contribute to a collaborative, challenging, and innovative company culture.

Requirements

High School Degree required.
Bachelor or Associate Degree in Administration, Business, Management or related field a plus.
Requires 8 hours per day in the office in addition to lunch.
Overtime and after-hour support/contact are required in limited cases.
Strong team engagement and greeting functions require co-location with the team in Midland, MI.

Compensation

Competitive compensation program including base salary, performance award, team bonus, overtime as needed.
Generous PTO and paid holidays.
Parental Leave.
Benefits include Blue Cross/Blue Shield insurance, 401K, dental, vision.

Personal Information

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Are you at least 18 yrs old?(Required)

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Upon employment, can you show verification of your legal right to work in the United States?(Required)

Yes

Have you ever been convicted of a felony which has not been expunged or sealed by a court?(Required)

Yes

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Have you ever applied for employment with us before?

Yes

Available Start Date:

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Conditions for Employment

The information that I have provided on this application is accurate and true to the best of my knowledge.
I understand that any misrepresentation or omission of a fact on my application, resume, or during the interview or hiring process may result in the refusal of employment, or if employed, immediate termination from employment.
The persons, schools, current and prior employers (if approved by me in the Employment History section), and other organizations or employers named in this application are authorized by me to verify the information I have provided and to provide information that maybe requested to arrive are an employment decision. I am willing that a photocopy of this authorization be accepted with the same authority as the original. I hereby waive and release all persons, schools, current and prior employers and other organizations from any liability rising from the disclosure of any of the above information whether in writing or orally, and further waive and release this company from any liability arising from reliance on the aforementioned information or the use, publication, or retention of such information within the context of its applicant review procedures.
I will be able, if hired, to certify that I am authorized to work in the United States of America, and understand that in accordance with the Immigration Reform and Control Act that I will be required to provide timely documentation of identity and employment eligibility.
In the event that I am employed, I agree to conform to all company rules and regulations. I understand and agree that if I am employed, I shall be employed on an at-will basis. As an at-will employee, I understand and agree that either the company or I can terminate our employment relationship at any time for any reason, with or without advance notice and with or without cause. I understand and agree that, although over the course of my employment, other terms and conditions of my employment may change, the at-will term of my employment will not change. I understand that no one other than the Chief Executive Officer of the company may enter into any agreement with me contrary to the foregoing and that any such contrary agreement must be in writing and signed by the Chief Executive Officer.
Although the company makes every effort to accommodate individual preferences, business needs may make the following conditions necessary: Overtime, shift work, a rotating work schedule, or a work schedule that includes Saturday and/or Sunday. I understand and accept these as conditions of my employment.
I agree to protect confidential information, trade secrets, and proprietary information of the company, and of the company's vendors, licensers, marketing partners or clients entrusted to the company, and I will not disclose to the company any confidential information of others.

Join the Team Shaping the Future of Modular Wall Systems

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